Human Resource Assistant – Skillbridge or Military Affiliation – Saint Paul, MN
Salary Range: $49,500- $55,000
Overview
Are you a detail-oriented, organized, and proactive individual passionate about supporting a dynamic team?
We seek a highly motivated HR Admin to join our Twin Cities, MN office. This is an in-office opportunity.
You will be crucial in supporting our Midwest HR team and ensuring the smooth operation of various HR functions.
Responsibilities
- Manage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires.
- Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.
- Manage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications.
- Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices.
- Schedule new hire orientation and assign any required new hire trainings.
- Manage and maintain personnel files via HRIS Document Manager and hard copies.
- Travel arrangements and the processing of associated travel expenses for members of HR team.
- Use HRIS system to prepare reports.
- Support internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information.
- Ensures federal and state regulation compliance for labor law posters.
- Manage calendars and help schedule meetings/conference calls.
- Support the organization and scheduling of training or other meetings as needed.
- Organize and maintain the HR supply room and order supplies.
- Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.
- Other duties as assigned to support office and HR teams
Qualifications
- High School Diploma or equivalent
- Strong interpersonal and communication skills; strong punctuation and grammar skills
- Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
- Proficient in Adobe Acrobat
- Positive, client service-oriented
- Collaborative and team-oriented
- Capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.
- Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
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